Code Resource Toolkit

This Toolkit has been designed to aid compliance with the Medicines Australia Code of Conduct (the Code). It provides you with guidance, templates and tools to support your organisation to meet compliance with the Code, and to promote learning and development over time.

This Toolkit will be continually augmented as issues are raised by members, and the Code evolves over time.


Available Resources

Gifts and Offers (Guidance)

A guide to ethical gifting

Company Representative Training (Guidance)

A summary of the continuing educational program, its key principles, and completion requirements.

Intercompany Complaint Requirements (Guidance)

Guidelines to promote successful intercompany dialogue between companies, and to provide a timeframe in pursuing these matters in the context of a complaint.

Using QR Codes (Guidance)

With QR Codes becoming part of our everyday lives, learn how they can be appropriately used in branded materials.

Transparency Decision Tool (Guidance)

Should you sponsor? And if yes, where should it be reported? This one-pager simplifies the decision-making process.

The Code’s Overarching Principles (Principles)

This one-pager sets out the overarching principles that guide all activities covered by the Code.  Reference Code, Part A

Conducting Virtual Meetings (Guidance)

This 2-pager provides guidance on ensuring virtual meetings are conducted in accordance with the Code. It covers overarching principles, hospitality, online conferences, access top online information and who is responsible.

Returning to face-to-face interactions with HCPs (Guidance)

This 2-pager provides guidance on aspects to be considered when it comes to returning to face-to-face interactions with healthcare professionals. Poignant to the post-pandemic environment.

State and Territory sampling Regulations (Summary table)

A snapshot of the various State and Territory approaches to regulation surrounding the provision of clinical samples; who can supply what to whom, record-keeping, storage, quantity and disposal. Reference Code Sections 6 & 7.

Medical Practice Activity Agreement (Template)

A template which can be used to formalise any supported medical p[practice activity which may assist pharmaceutical companies to articulate and define the nature of any activity or collaboration with a HCP.

Collection Statement for use in HCP engagements (Example)

An example statement that can be used by pharmaceutical companies, informing Healthcare Professionals of the collection and reporting of information pertaining to their engagement. Used in pre-engagement. Reference Code Section 15.1

Healthcare Professional Verification Letter (Template)

An example statement that can be used by pharmaceutical companies, seeking verification of reportable payments after any engagement with a Healthcare Professional. Used in post-engagement. Reference Code Section 15.1

Words for company websites regarding transparency

An example statement that can be used by pharmaceutical companies for their websites. Helps to explain to the public the rationale for transparency reporting and payments to Healthcare Professionals. Reference Code Section 15.1

Transfers of Value to Healthcare Professionals (Template)

An excel spreadsheet for member companies, to collect, record and submit any transfers of value to Healthcare Professionals. Reference Code Section 15.1

Verification accompanying to ToV report (Form)

Completed by all member companies and submitted to Medicines Australia accompanying their Transfer of value to Healthcare Professionals reports. It verifies the information provided is truthful and complete. References Code Section 15.

Sponsorship of Third Party Meetings and Symposia (Template)

An excel spreadsheet for member companies, to collect, record and submit any sponsorship of third party meetings and symposia. Reference Code Section 15.2

Verification accompanying the Third Party Meetings and Symposia report (Form)

Completed by all member companies and submitted to Medicines Australia accompanying their third part sponsorship reports. It verifies the information provided is truthful and complete. References Code Section 15.

Health Consumer Organisation Support (Template)

An excel spreadsheet for member companies, to collect, record and submit any support to organisations that work to benefit Australian patients. Reference Code Section 15.3

Health Consumer Organisation Support (Example)

An example of how a completed spreadsheet might reflect payments and significant direct and indirect support to a health consumer organisation. Designed to assist members in their understanding. Reference Code Section 15.3